Automatic Action Items Extraction from Meeting Transcriptions

Action Items Extraction from Meeting Transcripts Implementation

Action Items are concrete tasks with assignee and deadline that emerge during discussion. They must be extracted precisely from an hour-long transcript: miss none, capture no hypothetical promises.

Extraction Approach

Direct prompt with instruction "find all tasks" produces noise—the model includes discussions and questions as tasks. Better approach—two-stage:

1. Phrase Classification — model passes through transcript marking fragments as: action_item, decision, question, discussion
2. Structuring — only action_item fragments are processed for field extraction

class ActionItem(BaseModel):
    task: str                    # task description
    assignee: str | None         # assignee name (if mentioned)
    deadline: str | None         # deadline (if mentioned)
    context: str                 # original quote from transcript
    confidence: float            # model confidence

Handling Uncertainty

Transcripts contain conditional commitments: "We should probably", "Maybe Ivan will handle it". Model must distinguish:

• Clear commitment: "Peter, do it by Friday" → confidence 0.95
• Potential task: "We need to figure out this issue" → confidence 0.6, flag for review

Action Items with confidence < 0.7 are placed in separate section "Require clarification".

Task Tracker Integration

Automatic task creation in Jira / Linear / Asana / Trello via API after user confirmation (or automatically for tasks with confidence > 0.9). Assignee mapped to real users via fuzzy name matching.