Calendar Setup in Bitrix24
A meeting is scheduled for 15:00, but three participants only learned about it 10 minutes before — the invite got stuck in email. The conference room is booked because reservations happen verbally. A manager has two calendars: one in Bitrix24, another in Google Calendar — events duplicate or disappear. Calendar in Bitrix24 isn't just a date grid, it's a coordination tool: department calendars, conference room booking, external service sync. But by default each employee only sees their empty calendar.
Calendar Types
Bitrix24 has three levels of calendars:
- Personal calendar — for each employee. Personal meetings, task deadlines, reminders.
- Group (project) calendar — shared by team members. Events visible to all project participants.
- Company calendar — organization-wide. Holidays, corporate events, payroll dates.
Company calendar is created by admin in Settings → Calendar. Group calendars are created automatically when a project is created.
Creating Events
An event is created by clicking a date in the calendar. Parameters:
| Field | Description |
|---|---|
| Title | Brief description: "Sales Team Standup" |
| Time | Start and end, with "All Day" option |
| Participants | Bitrix24 employees who get the invite |
| Location | Conference room (from booked resources list) |
| Reminder | 15 minutes, 1 hour, 1 day before |
| Recurrence | Daily, weekly, monthly — for regular meetings |
Participants get an invite in notifications and can accept or decline. Attendance status is visible to the organizer.
Conference Room Booking
Conference rooms are added as resources: Settings → Calendar → Conference Rooms. Each room is a separate resource with parameters: name, capacity, equipment (projector, whiteboard, video conferencing).
When creating an event, the employee selects a room. If occupied at that time — the system shows a conflict. Double-booking is prevented.
For multi-office companies, rooms are grouped by location.
Google Calendar and Outlook Sync
Bitrix24 supports two-way sync:
- Google Calendar — connects via OAuth in Profile Settings → Calendar → Sync. Google events appear in Bitrix24, Bitrix24 events appear in Google.
- Outlook (Exchange) — connected via CalDAV or integration module. Works for desktop Outlook and Outlook 365.
- iPhone / Android — mobile calendars sync via CalDAV subscription or Bitrix24 app.
With two-way sync, it's important to choose a "master calendar" — the source of truth. Otherwise a change in one place overwrites a change in the other.
Reminders and Notifications
Reminders are configured per event and at profile level:
- Push notifications — to Bitrix24 mobile app.
- Chat notification — message in Bitrix24 messenger.
- Email — for those not constantly in Bitrix24.
For recurring meetings (daily standup, weekly report), reminders are set once when creating the recurring event.
What We Configure
- Calendar structure: personal, project-based, company-wide
- Conference room resources: creation, parameters, booking rules
- Google Calendar and/or Outlook sync
- Recurring events for regular meetings
- Reminder setup: push, chat, email
- Team training: creating events, inviting participants, booking rooms