A manager spends 30 minutes a day manually tracking tasks — who does what, where they are stuck. Team leads maintain lists of 80+ lines, half overdue, priorities invisible. A Kanban board in Bitrix24 solves this visually: columns as stages, cards as tasks, drag-and-drop. But out of the box, there are only three standard columns without your logic. We customize boards to fit your real process: custom stages, robots, and workload control. Over 5 years of experience and 50 projects. Certified Bitrix24 specialists guarantee results.
Contact us — we'll assess your processes and offer a solution.
How Kanban Solves Visual Control
Each workgroup in Bitrix24 has its own board. Stages are set in the configuration — these are not system statuses (New / In Progress / Completed) but custom stages of your process. For example, for IT: Backlog → Planned → In Development → Review → Testing → Done. For marketing: Idea → Approval → Production → Publication → Analysis. A task card shows the title, responsible person, deadline, and priority. Overdue tasks are highlighted — visible immediately. The board allows you to assess the status of all tasks in 10–15 seconds, while a list would take 1–2 minutes.
Why Customize Stages Instead of Using the Defaults?
Standard statuses are uniform across all tasks, while custom stages are tied to a specific project or pipeline. This allows you to set up robots and triggers on each transition. For example, a deal moves to 'Preparing Proposal' → a robot creates a task for the manager with a template and deadline. A task moves to 'Review' → a robot changes the responsible person to the team lead. A deal stays on a stage for more than 3 days → a trigger moves it to 'Needs Attention' and sends a notification. Robots are configured in the stage card (robot documentation).
Comparison: Kanban Board vs Task List
| Feature |
Task List |
Kanban Board |
| Status visualization |
Only a status column |
Cards in columns, drag-and-drop |
| Finding a task |
Scrolling, filters |
Visual scan by stage |
| Workload control |
Manual counting |
Counter in column header |
| Assessment speed |
1–2 minutes |
10–15 seconds |
| Priorities |
Color labels |
Position in column, deadline |
Kanban saves up to 30% of coordination time — that's 5+ hours per week for a team of 10.
Example Setup for an IT Department with Metrics
Consider an IT department of 8 developers. After setting up a Kanban board with 6 stages (Backlog → Analysis → Development → Review → Testing → Release), the time to find a task dropped from 2 minutes to 15 seconds. Configuring robots to automatically assign reviews on task transition saved 4 hours per week. A WIP limit of 3 tasks per developer (visual counter) reduced parallel tasks by 40% and increased delivery speed by 25%.
How to Set WIP Limits in Bitrix24?
Bitrix24 does not support hard WIP limits at the platform level, but there are workarounds. Visual control: a task counter in the column header — the manager sees the workload. Robot reminder: a business process checks the number of tasks on a stage and notifies the manager when a threshold is exceeded. For strict limits, a custom module or integration via REST API can be used.
Comparison of Board Types: Simple vs Custom
| Parameter |
Simple Board |
Custom Board |
| Stages |
3 standard |
Up to 12 custom |
| Robots |
None |
On every transition |
| Cards |
Minimum fields |
All deal/task fields |
| WIP control |
Not present |
Counter + robots |
Customizing Card Display
We adapt the Kanban board to your fields. Choose which fields appear on the deal or task card: budget, client type, priority — remove the unnecessary, add the important. Sort within columns by deadline, priority, creation date. Quick filters by responsible person, tag, or due date.
What's Included in the Work
- Stage design to match processes (tasks and CRM) — analysis of current business processes, interviews with managers
- Creation of custom stages for each project and pipeline
- Setup of robots and triggers on transitions with notification logic
- Selection of fields to display on cards by role
- Recommendations for WIP limits and workload control
- Configuration of board access rights
- Team training (1 hour)
- Documentation on boards and access
We guarantee that after setup, your team will work in Kanban without confusion. Order a process audit — get a change plan within 1 day.
How a corporate portal on Bitrix24 solves the problem of information chaos?
Employees spend up to 2 hours a day searching for files, emails, and solutions. Tasks get lost in dozens of chats, approvals get stuck for weeks. The manager learns about missed deadlines only at a meeting. A corporate portal on Bitrix24 ties every message, document, and task to a single context. You get a transparent picture of work: who is working on what, which stages, where bottlenecks are. Wikipedia: Information silo describes how unorganized data reduces productivity – a portal cuts that loss by 60–70%.
We will evaluate your project for free – contact us to get the architecture in 2 days. A medium‑sized company typically saves 2.5 million rubles annually after deployment (based on our projects).
What does the portal offer in daily work and why is it better than messengers?
In messengers, information is unstructured – discussions get buried within a week. On the portal, every message is tied to a task, project, or document. Employees spend up to 30% of their work time searching for data (McKinsey). The portal reduces this time by 2–3 times thanks to structured repositories and full‑text search.
Communications. Activity stream, messenger, and video calls are tied to specific tasks. Any discussion can be found six months later – in a messenger it would be buried within a week.
Tasks and projects. Kanban, Gantt, checklists, dependencies, time tracking. Each employee's efficiency is visible in reports – no need to wait for a meeting.
Document flow. Approval routes through the business process designer: leave request → manager → HR → accounting. Electronic signature, versioning, deadline control. Integration with electronic document management (SBIS, Diadoc) via REST API.
HR. Onboarding of new employees, leave/travel requests, organizational structure, absence schedule. An employee knows where to go from day one.
Knowledge base. Bitrix24 wiki engine: regulations, instructions. Knowledge does not leave with departing employees.
Implementation example. For a manufacturing company with 320 employees, we deployed a portal with integration of 1C:SALARY AND HR MANAGEMENT and Active Directory in 4 months. Travel request approval time decreased from 3 days to 4 hours. Savings on employee idle time amounted to 1.5 million rubles per year. Managers receive automatic reports on department efficiency. Customer response time decreased by 20%. Portal payback period is 7 months.
How does integration with 1C and Active Directory accelerate HR management?
Integration with 1C:Enterprise via the b24connector module or custom REST handler: a leave request is approved on the portal through a business process and automatically enters 1C:SALARY AND HR MANAGEMENT for vacation pay calculation. Active Directory (SSO via the ldap module) – the employee account is created once in AD and synchronized to the portal, email, VPN. Upon dismissal, it is blocked everywhere. Manual account creation is eliminated, errors are minimized.
Types of corporate portals and key integrations
| Type |
Purpose |
Key Feature |
| Intranet |
Internal communications and services |
News, phone directory (sync with AD), meeting room booking, IT requests via BP |
| HR portal |
HR management and development |
Profiles, KPI/OKR on custom HL blocks, training, electronic document flow |
| Knowledge portal |
Documentation and regulations |
Categorization, tags, ratings, subscriptions to updates |
| Extranet |
Work with partners and contractors |
Granular permissions via CGroup and extranet module, access without VPN |
| Holding portal |
Management of multi‑company structure |
Separate workspaces, consolidated reporting, cross‑cutting BPs |
Additional integrations that deliver real value:
- Email: Exchange via EWS API or IMAP, calendar synchronization, creating a task from an email.
- IP telephony: Asterisk, Mango Office, Zadarma via REST API – calls from the portal, contact card, call recording.
- Video conferencing: built‑in video calls or integration with Zoom/Teams via marketplace.
- EDI: SBIS, Diadoc via REST API – fully electronic document flow with counterparties.
Security and compliance with Federal Law 152‑FZ
The portal contains personal data, financial reports, strategic plans. We guarantee protection:
- role model via CGroup and section‑level permissions;
- two‑factor authentication (OTP, Yandex.Key, SMS);
- audit of all actions (b_event_log);
- TLS encryption for transmission and disk encryption;
- full compliance with Federal Law No. 152‑FZ "On Personal Data".
How is implementation carried out? Step‑by‑step plan
| Stage |
Duration |
What we do |
| 1. Audit |
2–3 weeks |
Interviews, process analysis, architecture, integration plan |
| 2. Setup and customization |
3–6 weeks |
Structure, roles, BPs, branding (CSS template) |
| 3. Integrations |
2–4 weeks |
1C, AD, email, telephony, EDI |
| 4. Data migration |
1–2 weeks |
Documents, directories, employees from current systems |
| 5. Training and pilot |
1–2 weeks |
Administrators, key users, pilot of 20–30 people |
| 6. Scaling |
2–4 weeks |
Connecting departments, fine‑tuning based on feedback |
- Audit — we record current processes, measure time losses.
- Design — choose portal type, plan integrations.
- Implementation — configure business processes, permissions, interface.
- Test — pilot group tests scenarios, we fix issues.
- Launch — connect all employees, train, hand over documentation.
What you receive after implementation
- Project documentation: architecture, integration scheme, business process diagrams.
- Configured portal with all integrations (1C, AD, telephony, EDI).
- Business process descriptions and instructions for administrators and users.
- 30 days of technical support after launch.
- Access to our knowledge base and migration scripts.
Post‑launch support: how to prevent the portal from becoming obsolete
After six months, many portals become abandoned. To avoid this, we offer packages with fixed SLA and a dedicated administrator. Performance monitoring, platform updates, user administration, development of new modules. Our team has over 10 years of experience and more than 50 implemented corporate portals on Bitrix24. We are a certified 1C‑Bitrix partner, guaranteeing quality and deadlines.
Mobile access. Native Bitrix24 app (iOS/Android) with push notifications, tasks, chats. Responsive web interface for extranet users (no app installation required). Offline access to documents and tasks, sync when connectivity is restored.
Order a turnkey corporate portal implementation
Schedule a free audit – we will evaluate your project, propose architecture, and give clear timelines. Get a comprehensive proposal and see that the portal pays for itself within the first six months. Contact us today.
