Setting up Timesheet in Bitrix24
Every month, accounting collects time data from three sources: the checkpoint log, manager marks in Excel, and time-off requests scattered across email. The summary is compiled manually; errors are discovered after payroll is processed. Bitrix24 allows you to maintain work time tracking within the portal — recording work start and end times, monitoring absences, and exporting data for payroll calculation.
Work Time Tracking in Bitrix24
Bitrix24 records the work day through the "Start / End Work Day" function on the portal. An employee clicks the button — the system records the time. Additionally:
- Breaks — recorded separately, subtracted from total time
- Day continuation — if an employee forgot to clock in, the manager adjusts the record
- IP or geolocation binding — optional, for monitoring remote employees
Work Schedules
For an accurate timesheet, you need to set a schedule for each employee or department:
| Schedule Type | Description | Setup |
|---|---|---|
| Standard 5/2 | Mon–Fri, 9:00–18:00 | Work hours and lunch break |
| Shift | 2/2, 3/3 and others | Shift template with date binding |
| Flexible | Free start time, fixed duration | Minimum hours per day |
| Remote | No office requirement | Control by tasks and reports |
Schedules are assigned through the Bitrix24 HR module or through custom fields in the employee card.
Absences and Deviations
The timesheet accounts not only for work hours but also the reasons for absence:
- Vacation — pulled from the "Vacations" smart process or absence module
- Sick leave — manager or HR records it in the system
- Business trip — the day is counted as work but with a special mark
- Time off — approved through a business process
- Unauthorized absence — absence without valid reason
Each absence type has its own code — similar to T-12/T-13 timesheet codes.
Overtime and Extra Hours
If an employee clocks out later than normal, the system records overtime. Settings include:
- Minimum threshold — overtime is counted from 30 minutes (configurable)
- Approval — overtime is confirmed by the manager; otherwise it's not counted
- Coefficient — first 2 hours × 1.5, then × 2 (configurable per legislation)
Timesheet Report
At the end of the month, a summary report is generated:
- By employee — all days of the month with marks: work day (hours), vacation, sick leave, unauthorized absence
- By department — summary table for all employees
- Totals — hours worked, norm, deviation, overtime
The report is exported to Excel for accounting or 1C.
What We Configure
- Work schedules for different employee categories
- Tracking work start/end times with late arrival monitoring
- Absence types with codes and accounting rules
- Overtime and extra hours calculation rules
- Summary timesheet with Excel export
- Access rights: who sees the department timesheet, who edits records