Accounting every month collects working time data from three sources: the log at the entrance, Excel notes from managers, and time-off requests in email. The summary is done manually, and errors are discovered after payroll. We set up a time sheet in Bitrix24 so everything is collected in one place with automatic recording and elimination of the human factor.
Manual data collection takes up to 40 hours per month—that's two full working days for an accountant. Automatic time tracking in Bitrix24 reduces this to 30 minutes for checking and exporting. Additionally, payroll calculation errors that can lead to significant financial losses are eliminated.
Why an Excel time sheet is a risk
Excel sheets are not synchronized with actual time stamps, do not account for overtime, and are not tied to legal requirements. For example, if vacation is not reflected in the schedule, an employee may be paid for a working day, requiring recalculation later. Bitrix24 solves these problems: it records start/end of working day on the portal, links schedules to different employee categories, and automatically generates a time report.
Automated tracking processes data 80 times faster than manual—this is not just about speed, but a qualitatively different level of control.
How to set up working time tracking in Bitrix24
On the portal, enable the "Start / End of working day" feature. The employee clicks a button—the system records the time. Additionally, you can configure: breaks (subtracted from total time), day continuation if forgotten (corrected by a manager), and IP or geolocation binding for remote employee control.
For a correct time sheet, you need to assign a schedule to each employee or department. The main types of work schedules are standard 5/2, shift (2/2, 3/3), flexible, and remote. Schedules are assigned via the HR module or custom fields in the employee card.
Step-by-step time sheet setup
-
Audit of current scheme—we gather data on employees, their schedules, and tracking rules.
- Create schedule templates—for each category (office, shift, remote).
- Configure absence types—link them to business processes (vacations, sick leaves).
- Overtime rules—thresholds, coefficients, approvals.
- Generate the time report—configure export to Excel and 1C.
Absence types for the time sheet
The time sheet records not only hours worked but also reasons for absence. Each type (vacation, sick leave, business trip, time off, absenteeism) is assigned a code similar to T-12/T-13. Setup includes automatic pulling from the smart process "Vacations" or the absence module. In practice, we link vacations to Bizproc: approval → confirmation → recording in the time sheet.
Example REST request for time sheet export
```php
$result = CRest::call(
'timeman.schedule.get',
['ID' => 123]
);
// Returns an array of records with time and absences
```
This method is used for integration with 1C via CommerceML.
How we set up the time sheet turnkey
The process includes stages: analytics (requirements gathering, studying current schemes), design (creating schedules, overtime rules, absence codes), implementation (configuring Bitrix24, integrating with 1C or accounting), testing (checking on a test month), and deployment (employee training and handover). Get a consultation for your scenario—we'll propose the optimal solution and timeline.
What's included in the setup
| Component |
Description |
| Work schedules |
Create templates for all employee categories |
| Time tracking |
Configure start/end of day, breaks, lateness |
| Absence types |
Codes linked to business processes |
| Overtime |
Calculation rules and approval of extra hours |
| Time report |
Summary report with export to Excel |
| Access rights |
Who sees and edits department records |
Comparison of manual vs. automated tracking
| Parameter |
Manual collection |
Automated time sheet in Bitrix24 |
| Preparation time |
40 hours per month |
30 minutes |
| Payroll errors |
Frequent (up to 30%) |
0% with proper setup |
| Data transparency |
Low |
Full, with action history |
| 1C integration |
Manual entry |
Automatic export |
Setup timeline: from 1 to 5 days depending on scenario complexity. Pricing is calculated individually after an audit of your configuration. Contact us for a preliminary analysis of your system.
The experience of our engineers—10+ years, over 50 Bitrix24 projects. We guarantee the time sheet will work without failures and comply with 54-FZ requirements. Request a consultation to evaluate your scenario—we'll propose the optimal solution and timeline. Get a ready-made time sheet without errors, save time and money.
How a corporate portal on Bitrix24 solves the problem of information chaos?
Employees spend up to 2 hours a day searching for files, emails, and solutions. Tasks get lost in dozens of chats, approvals get stuck for weeks. The manager learns about missed deadlines only at a meeting. A corporate portal on Bitrix24 ties every message, document, and task to a single context. You get a transparent picture of work: who is working on what, which stages, where bottlenecks are. Wikipedia: Information silo describes how unorganized data reduces productivity – a portal cuts that loss by 60–70%.
We will evaluate your project for free – contact us to get the architecture in 2 days. A medium‑sized company typically saves 2.5 million rubles annually after deployment (based on our projects).
What does the portal offer in daily work and why is it better than messengers?
In messengers, information is unstructured – discussions get buried within a week. On the portal, every message is tied to a task, project, or document. Employees spend up to 30% of their work time searching for data (McKinsey). The portal reduces this time by 2–3 times thanks to structured repositories and full‑text search.
Communications. Activity stream, messenger, and video calls are tied to specific tasks. Any discussion can be found six months later – in a messenger it would be buried within a week.
Tasks and projects. Kanban, Gantt, checklists, dependencies, time tracking. Each employee's efficiency is visible in reports – no need to wait for a meeting.
Document flow. Approval routes through the business process designer: leave request → manager → HR → accounting. Electronic signature, versioning, deadline control. Integration with electronic document management (SBIS, Diadoc) via REST API.
HR. Onboarding of new employees, leave/travel requests, organizational structure, absence schedule. An employee knows where to go from day one.
Knowledge base. Bitrix24 wiki engine: regulations, instructions. Knowledge does not leave with departing employees.
Implementation example. For a manufacturing company with 320 employees, we deployed a portal with integration of 1C:SALARY AND HR MANAGEMENT and Active Directory in 4 months. Travel request approval time decreased from 3 days to 4 hours. Savings on employee idle time amounted to 1.5 million rubles per year. Managers receive automatic reports on department efficiency. Customer response time decreased by 20%. Portal payback period is 7 months.
How does integration with 1C and Active Directory accelerate HR management?
Integration with 1C:Enterprise via the b24connector module or custom REST handler: a leave request is approved on the portal through a business process and automatically enters 1C:SALARY AND HR MANAGEMENT for vacation pay calculation. Active Directory (SSO via the ldap module) – the employee account is created once in AD and synchronized to the portal, email, VPN. Upon dismissal, it is blocked everywhere. Manual account creation is eliminated, errors are minimized.
Types of corporate portals and key integrations
| Type |
Purpose |
Key Feature |
| Intranet |
Internal communications and services |
News, phone directory (sync with AD), meeting room booking, IT requests via BP |
| HR portal |
HR management and development |
Profiles, KPI/OKR on custom HL blocks, training, electronic document flow |
| Knowledge portal |
Documentation and regulations |
Categorization, tags, ratings, subscriptions to updates |
| Extranet |
Work with partners and contractors |
Granular permissions via CGroup and extranet module, access without VPN |
| Holding portal |
Management of multi‑company structure |
Separate workspaces, consolidated reporting, cross‑cutting BPs |
Additional integrations that deliver real value:
- Email: Exchange via EWS API or IMAP, calendar synchronization, creating a task from an email.
- IP telephony: Asterisk, Mango Office, Zadarma via REST API – calls from the portal, contact card, call recording.
- Video conferencing: built‑in video calls or integration with Zoom/Teams via marketplace.
- EDI: SBIS, Diadoc via REST API – fully electronic document flow with counterparties.
Security and compliance with Federal Law 152‑FZ
The portal contains personal data, financial reports, strategic plans. We guarantee protection:
- role model via CGroup and section‑level permissions;
- two‑factor authentication (OTP, Yandex.Key, SMS);
- audit of all actions (b_event_log);
- TLS encryption for transmission and disk encryption;
- full compliance with Federal Law No. 152‑FZ "On Personal Data".
How is implementation carried out? Step‑by‑step plan
| Stage |
Duration |
What we do |
| 1. Audit |
2–3 weeks |
Interviews, process analysis, architecture, integration plan |
| 2. Setup and customization |
3–6 weeks |
Structure, roles, BPs, branding (CSS template) |
| 3. Integrations |
2–4 weeks |
1C, AD, email, telephony, EDI |
| 4. Data migration |
1–2 weeks |
Documents, directories, employees from current systems |
| 5. Training and pilot |
1–2 weeks |
Administrators, key users, pilot of 20–30 people |
| 6. Scaling |
2–4 weeks |
Connecting departments, fine‑tuning based on feedback |
- Audit — we record current processes, measure time losses.
- Design — choose portal type, plan integrations.
- Implementation — configure business processes, permissions, interface.
- Test — pilot group tests scenarios, we fix issues.
- Launch — connect all employees, train, hand over documentation.
What you receive after implementation
- Project documentation: architecture, integration scheme, business process diagrams.
- Configured portal with all integrations (1C, AD, telephony, EDI).
- Business process descriptions and instructions for administrators and users.
- 30 days of technical support after launch.
- Access to our knowledge base and migration scripts.
Post‑launch support: how to prevent the portal from becoming obsolete
After six months, many portals become abandoned. To avoid this, we offer packages with fixed SLA and a dedicated administrator. Performance monitoring, platform updates, user administration, development of new modules. Our team has over 10 years of experience and more than 50 implemented corporate portals on Bitrix24. We are a certified 1C‑Bitrix partner, guaranteeing quality and deadlines.
Mobile access. Native Bitrix24 app (iOS/Android) with push notifications, tasks, chats. Responsive web interface for extranet users (no app installation required). Offline access to documents and tasks, sync when connectivity is restored.
Order a turnkey corporate portal implementation
Schedule a free audit – we will evaluate your project, propose architecture, and give clear timelines. Get a comprehensive proposal and see that the portal pays for itself within the first six months. Contact us today.
