Configuring Bitrix24 Working Time Tracking
HR juggles time sheets in Excel, relying on gut feelings or manual badge logs. Overtime goes unnoticed, tardiness is selectively enforced, sick leave disappears in message threads. Our engineers, with over a decade of production experience, set up the working time tracking module in Bitrix24 so that every minute is recorded and reflected in reports. We handle the entire process—from turning on the module to training staff. Over 100 implementations completed. After automated tracking is in place, payroll errors drop by 90% compared to Excel-based timesheets.
Documentation: working time setup
How to Configure Workday Start and End
The module is activated in Settings → Working Time. Once enabled, the Start Workday button appears in the top panel. Employees click it when they arrive and End Workday when they leave. If a click is missed, time can be entered manually with a comment. Managers see all adjustments.
The following data is captured:
| Parameter |
Description |
| Start time |
Moment of clicking "Start Workday" |
| End time |
Moment of clicking "End Workday" |
| Breaks |
Pause/resume during the day |
| Worked hours |
Net work time excluding breaks |
Choosing a Work Schedule: Fixed, Flexible, or Shift
A work schedule defines the standard hours. Schedules are created in Settings → Working Time → Work Schedules. Options include:
- Fixed — 9:00–18:00, Mon–Fri.
- Flexible — 8 hours per day, start time at the employee’s discretion.
- Shift — 2/2, 3/3, night shifts.
Each department or employee is assigned a schedule. The system compares actual hours against the norm and calculates shortages, overtime, and lateness.
How to Set Up a Shift Schedule for Night Shifts
Create a schedule with type "Shift", specify the rotation of days and hours. For night shifts: set start and end times (e.g., 22:00–06:00). The system automatically recognizes night hours as a separate time type. An extra pay can be applied via integration with the payroll module.
Tracking Absences: Vacations, Sick Leave, Business Trips
The module integrates with the absence calendar. Employees or HR record absences via Working Time → Absence Calendar. Absence types are configured in Settings → Working Time → Absence Types—custom types such as "Work from Home", "Study Leave", "On Call" can be added.
| Absence Type |
Use Cases |
| Annual Leave |
14, 28 days |
| Sick Leave |
Illness |
| Business Trip |
Client visit |
| Remote Work |
By agreement |
Why Task Time Tracking Matters
Each task card includes a timer: clicking Start begins tracking, Pause stops it. The total time logged against tasks is compared with the workday duration. If an employee records 8 hours of work but only 3 hours on tasks, it means 5 hours are not linked to specific tasks. For a manager, this triggers an investigation: either the timer wasn't used, or 5 hours were spent on unlogged work. This approach is three times more accurate than manual Excel time sheets.
Reports: Timesheets, Violations, Labor Costs
The Working Time → Reports section provides:
- Timesheet — a monthly report per employee: work days, absences, hours.
- Violations — lateness, early departures, missing days without approval.
- Labor costs — time per task broken down by employee, project, department.
Reports can be exported to Excel for accounting or HR. Time saved on report preparation — up to 40%.
Timelines for Working Time Configuration
Basic configuration takes 2 to 5 business days. For complex shift schedules with night shifts and payroll integration — up to 10 days. This includes analysis, schedule design, implementation, testing, and staff training.
What's Included in Turnkey Setup
- Activating the module and setting permissions
- Creating work schedules tailored to your shifts
- Assigning schedules to departments and employees
- Configuring absence types and calendars
- Setting up reports and exports
- Training employees: "Start Day" button, task timer, absence filing
- Guarantee on work — certified Bitrix24 specialists
Typical Mistakes During Setup
- Employees don't use the "Start Day" button — we provide training upfront.
- Absence types are not configured — sick leave is missed.
- Schedules are not assigned — the system lacks the standard hours.
Contact us for a consultation on working time tracking setup. We will assess your portal within one day. Order working time configuration and free your HR from manual routines.
How a corporate portal on Bitrix24 solves the problem of information chaos?
Employees spend up to 2 hours a day searching for files, emails, and solutions. Tasks get lost in dozens of chats, approvals get stuck for weeks. The manager learns about missed deadlines only at a meeting. A corporate portal on Bitrix24 ties every message, document, and task to a single context. You get a transparent picture of work: who is working on what, which stages, where bottlenecks are. Wikipedia: Information silo describes how unorganized data reduces productivity – a portal cuts that loss by 60–70%.
We will evaluate your project for free – contact us to get the architecture in 2 days. A medium‑sized company typically saves 2.5 million rubles annually after deployment (based on our projects).
What does the portal offer in daily work and why is it better than messengers?
In messengers, information is unstructured – discussions get buried within a week. On the portal, every message is tied to a task, project, or document. Employees spend up to 30% of their work time searching for data (McKinsey). The portal reduces this time by 2–3 times thanks to structured repositories and full‑text search.
Communications. Activity stream, messenger, and video calls are tied to specific tasks. Any discussion can be found six months later – in a messenger it would be buried within a week.
Tasks and projects. Kanban, Gantt, checklists, dependencies, time tracking. Each employee's efficiency is visible in reports – no need to wait for a meeting.
Document flow. Approval routes through the business process designer: leave request → manager → HR → accounting. Electronic signature, versioning, deadline control. Integration with electronic document management (SBIS, Diadoc) via REST API.
HR. Onboarding of new employees, leave/travel requests, organizational structure, absence schedule. An employee knows where to go from day one.
Knowledge base. Bitrix24 wiki engine: regulations, instructions. Knowledge does not leave with departing employees.
Implementation example. For a manufacturing company with 320 employees, we deployed a portal with integration of 1C:SALARY AND HR MANAGEMENT and Active Directory in 4 months. Travel request approval time decreased from 3 days to 4 hours. Savings on employee idle time amounted to 1.5 million rubles per year. Managers receive automatic reports on department efficiency. Customer response time decreased by 20%. Portal payback period is 7 months.
How does integration with 1C and Active Directory accelerate HR management?
Integration with 1C:Enterprise via the b24connector module or custom REST handler: a leave request is approved on the portal through a business process and automatically enters 1C:SALARY AND HR MANAGEMENT for vacation pay calculation. Active Directory (SSO via the ldap module) – the employee account is created once in AD and synchronized to the portal, email, VPN. Upon dismissal, it is blocked everywhere. Manual account creation is eliminated, errors are minimized.
Types of corporate portals and key integrations
| Type |
Purpose |
Key Feature |
| Intranet |
Internal communications and services |
News, phone directory (sync with AD), meeting room booking, IT requests via BP |
| HR portal |
HR management and development |
Profiles, KPI/OKR on custom HL blocks, training, electronic document flow |
| Knowledge portal |
Documentation and regulations |
Categorization, tags, ratings, subscriptions to updates |
| Extranet |
Work with partners and contractors |
Granular permissions via CGroup and extranet module, access without VPN |
| Holding portal |
Management of multi‑company structure |
Separate workspaces, consolidated reporting, cross‑cutting BPs |
Additional integrations that deliver real value:
- Email: Exchange via EWS API or IMAP, calendar synchronization, creating a task from an email.
- IP telephony: Asterisk, Mango Office, Zadarma via REST API – calls from the portal, contact card, call recording.
- Video conferencing: built‑in video calls or integration with Zoom/Teams via marketplace.
- EDI: SBIS, Diadoc via REST API – fully electronic document flow with counterparties.
Security and compliance with Federal Law 152‑FZ
The portal contains personal data, financial reports, strategic plans. We guarantee protection:
- role model via CGroup and section‑level permissions;
- two‑factor authentication (OTP, Yandex.Key, SMS);
- audit of all actions (b_event_log);
- TLS encryption for transmission and disk encryption;
- full compliance with Federal Law No. 152‑FZ "On Personal Data".
How is implementation carried out? Step‑by‑step plan
| Stage |
Duration |
What we do |
| 1. Audit |
2–3 weeks |
Interviews, process analysis, architecture, integration plan |
| 2. Setup and customization |
3–6 weeks |
Structure, roles, BPs, branding (CSS template) |
| 3. Integrations |
2–4 weeks |
1C, AD, email, telephony, EDI |
| 4. Data migration |
1–2 weeks |
Documents, directories, employees from current systems |
| 5. Training and pilot |
1–2 weeks |
Administrators, key users, pilot of 20–30 people |
| 6. Scaling |
2–4 weeks |
Connecting departments, fine‑tuning based on feedback |
- Audit — we record current processes, measure time losses.
- Design — choose portal type, plan integrations.
- Implementation — configure business processes, permissions, interface.
- Test — pilot group tests scenarios, we fix issues.
- Launch — connect all employees, train, hand over documentation.
What you receive after implementation
- Project documentation: architecture, integration scheme, business process diagrams.
- Configured portal with all integrations (1C, AD, telephony, EDI).
- Business process descriptions and instructions for administrators and users.
- 30 days of technical support after launch.
- Access to our knowledge base and migration scripts.
Post‑launch support: how to prevent the portal from becoming obsolete
After six months, many portals become abandoned. To avoid this, we offer packages with fixed SLA and a dedicated administrator. Performance monitoring, platform updates, user administration, development of new modules. Our team has over 10 years of experience and more than 50 implemented corporate portals on Bitrix24. We are a certified 1C‑Bitrix partner, guaranteeing quality and deadlines.
Mobile access. Native Bitrix24 app (iOS/Android) with push notifications, tasks, chats. Responsive web interface for extranet users (no app installation required). Offline access to documents and tasks, sync when connectivity is restored.
Order a turnkey corporate portal implementation
Schedule a free audit – we will evaluate your project, propose architecture, and give clear timelines. Get a comprehensive proposal and see that the portal pays for itself within the first six months. Contact us today.
